Saab Car Club of Australia privacy policy

1 General

The Saab Car Club of Australia Ltd respects the rights of Members to determine to whom they give their personal information. The information collected is what you submitted with your membership form and is kept up to date subject to your financial status as a member of the Saab Car Club of Australia Ltd.

We use this information to supply members with club magazines, electronic newsletters and promotional material by both the Saab Car Club of Australia Ltd and Saab Automobile Australia.

We do not sell your information to any other organisation. We will disclose to you only, your personal membership details as recorded.

Subject to your approval, we share information about you with our affiliated sponsor Saab Automobile Australia. We do this only to enable you to receive Saab promotional and sponsorship offerings to loyal club members. If you request this not to be done then we will not send any of your details to Saab Automobile Australia.

We make sure that the Saab Car Club Australia complies with the Privacy Act.

Copies of this Privacy Policy are available on request, or may be viewed on the Club website www.saabclub.org.au.

2 Members Details Recorded

Membership Number; Name & partner's name; Address; Club Branch; Work and home telephone numbers; Fax number Mobile telephone number; Email address; Car details; Events/activities you are interested in; Financial status of membership & expiry date of membership; Other information requested to better serve members

Please note that if you did not provide these details on your membership application or renewal form then they are not actively recorded.

We will endeavour to keep your information secure. Only properly authorised people are permitted to see and use this information (eg Directors, Branch Chairpersons, Branch Deputy Chairpersons, and Branch Treasurers). At the DirectorÕs discretion, Branch committee members may be permitted access to your postal address, phone numbers, and e-mail addresses for notification of Club events.

When your details are no longer required for Club business (eg through resignation, financial lapse beyond 12 months), your details will be properly de-identified or destroyed.

If you are concerned about any of the procedures relating to our Privacy Policy please contact the Chief Financial Officer. This person manages the database of Member information.

3 Electronic Correspondence (Email)

Electronic communication is a way of communicating rapidly, efficiently and economically to a large number of members about up coming club events, promotions, advertisements, procedures and club news.

The Saab Car Club of Australia Ltd like any organisation will scan official Saab Car Club information for viruses before it is sent to club members, this information will only be distributed through your current service provider and web site domain provider (Official Website: www.saabclub.org.au). However to date, no virus protection system has proven to be 100% reliable and the Saab Car Club of Australia Ltd disclaims any responsibility or liability for any loss of information or time resulting from a virus attack by ourselves, members or associated links. In enabling free exchange of information by using the world wide web, members also expose themselves to the liabilities and problems associated with this media. The Saab Car Club of Australia Ltd assures its members that it will take all practical measures to avoid these problems.

To ensure the safety of your own personal communications it is wise to have a current virus checker on your personal computer.

Only club endorsed or approved emails will come from the saabclub.org.au email address.

Person-to person emails between members are not endorsed by the Club. Opinions, conclusions and other information in such messages that do not relate to official business of the Saab Car Club of Australia shall be understood as being neither given by nor endorsed by the Club.

Please note that as a member of the Saab Car Club of Australia Ltd, if you or your employer do not consent to have your or your employerÕs email address or details distributed with official club information then you must inform the Chief Financial Officer immediately at cfo@saabclub.org.au or by mail to the national postal address.

4 Direct Marketing

From time to time the Saab Car Club of Australia will send you information regarding Club activities and promotions by mail or email. If you wish not to be contacted by such methods please advise the Chief Financial Officer at email cfo@saabclub.org.au or by mail to the national postal address.

5 Advertising

Advertisements for cars, products and services by members or sponsors will not be sent to members by e-mail. Such advertising will only be promoted through the Club magazine or Website.

Issued by the Board Saab Car Club of Australia Ltd May 2002